Master Data Setup
1. Departments
- Navigate to “Departments”
- Create departments: HR, Finance, Operations, etc.
2. Positions
- Navigate to “Positions”
- Create position codes with default settings:
- Default Department
- Default Pay Code Group
- Default Deduction Code Group
- Default Benefit Code Group
- Default Salary
3. Pay Code Groups
- Create logical groupings: “Salary”, “Overtime”, “Bonuses”
- Add pay codes to each group
4. Pay Codes
Create individual pay codes (e.g., BASIC, OVERTIME, BONUS)
Configure each pay code:
- Primary Pay Code: Mark for base salary
- Posting Group: Link to GL accounts
- Taxable Income: Flag if subject to income tax
- Priority: Set processing order (lower numbers first)
- Based on Pay Code Group: For calculated codes (e.g., overtime based on salary group)
- Based On Pay Code: For derived codes (e.g., bonus based on basic pay)
- Pay Factor: Multiplier for calculations (e.g., 1.5 for overtime)
5. Deductions & Benefits
- Create deduction codes (NIS, Tax, Loans, etc.)
- Create benefit codes (Employer NIS, Allowances, etc.)
- Configure posting groups and calculation methods
6. Employee Setup
Navigate to Employees and for each employee:
- Create Employee Position record
- Assign Position, Department
- Set Monthly Salary or Hourly Salary Override
- Configure Employee Deposits (bank accounts)
- Assign PDB overrides if needed
7. Employee Bank Deposits
Open employee card → Employee Deposits
Add bank account details:
- Priority: 1 = first, higher numbers = later (determines deposit order)
- Bank Name, Account Number: Employee’s bank account details
- Deposit Amount: Fixed amount (e.g., $500) OR
- Deposit Percent: Percentage of net pay (e.g., 20%) OR
- Leave both blank for Remainder (gets all remaining balance)
- Print Physical Check: Flag to generate check instead of ACH
- Active: Enable/disable deposit without deleting
Example Multi-Bank Setup:
- Priority 1: Savings account, $500 fixed
- Priority 2: Investment account, 15% of net pay
- Priority 3: Checking account, blank (remainder)
